This is another overdue blog but I thought it necessary, especially to a friend, to know. Do you need a passport but you don’t have the required documents or IDs?
On the day I signed a contract with IT, my boss in the UK told me to get a passport for future travels to Hong Kong. I’ve heard about the new DFA system and the website so I when I got home, I immediately set an appointment. Lucky for me, the next available slot was only a month away. Today, the next available slot is on December.
At one point this post may not be necessary to you because what you need to know is in the DFA Passport Appointment Website www.passport.com.ph. This is entry is for the troubles you may encounter like, what would you do if you did not have all the requirements? Not all of us have an SSS ID or maybe a driver’s license. And what if your NSO-issued birth certificate (via www.census.com.ph) has marks obscuring your name? That’s a big no-no. Mabuti na ang prepared. I went through a difficult time convincing them to let me get my passport because I did not have enough required documents. Here’s what you should know:
- ALL details on your birth certificate should be clearly readable. Don’t fool yourself saying “baka pwede na yan.”
- Laminated Postal IDs and TIN IDs are not accepted. Only DIGITIZED IDs are accepted.
As an alternative, here’s what you can provide:
- If your birth certificate has printing issues, go to your Local Registry Office and check if their copy is much clearer. No use complaining to NSO because this is their digital copy reprinted. They may be able to fix it but will take you a long time. In my case, the Local Registry’s copy was much clearer and no obscuring marks and was released within a week. I paid around 150 Php for the copy. This is also NSO-certified and should be accepted by DFA.
- You don’t have SSS ID yet? Go to SSS head office and request for a microfilm of your SSS number. Your pink form is useless to DFA if it’s not clear or have been tampered with. Request for microfilm is free but you have to wait 5 business days before it is released. Quite a hassle if you’re in hurry. While you’re there, make the trip worthwhile and apply for a digitized SSS ID na din.
- Other digitized IDs that are accepted like company ID or school ID. If you’re already working, your college ID will still be accepted. Or your Alumni card.
- Other supporting documents that you may use (which I presented): NBI Clearance valid for travel abroad; transcript of records (with picture, of course); OLD Income Tax Record (around two years old) showing your name and address.
Other things you should know:
- Be there on time and have your reference number ready. The guard will ask you for it. When you get there, around 100 people will be on queue at Step 1. But, it’s okay. Around 20 windows are open at the same time so it’s a quick wait. Plus DFA has free Wi-Fi so waiting won’t be boring.
- No need to print the form because they have it ready for you. If in case you had your name misspelled when you set the appointment, you can have this corrected here. This is the original form and the only one that’ll be accepted. Photocopied forms will be disregarded.
- Prepare extra cash. They’ll ask you to photocopy your requirements upon approval. Photocopy is a ripoff but what can you do? It’s 3 Php per page.
Now this one is very important. If you’ve previously had your passport and you lost it, you have to prepare a notarized affidavit of loss. But if your parents have acquired a passport for you when you were a kid and you could not remember anything about it (just like my case), you must prepare a notarized affidavit of denial. They have a record of it even if it was several years ago. Mine was first applied for in 1992.
There. Step 1 (verification of required documents) was the most excruciating part for me because of my lack of acceptable documents to present. I had to come back the next day, in the summer heat, to prepare what they wanted. But once you’ve passed that, you’re okay. You pay for the paspport fee in Step 2. And you wait to get your picture taken in Step 3. Step 4 is optional but very convenient – I recommend it. This is where you apply for a courier service to deliver your passport to you. They’ll tell you the date of your passport’s release (20 working days for regular; 10 working days for rush) so try to figure out where you will be that day. If you have a day job, have it delivered to your office. It’s only 120 Php.
There. When I received my passport, I was VERY happy because I went through a tough time applying for it. It was in summer at 2PM so you have an idea of the heat. I hope this helps.


























